Once you create a purchase order for a sku, the amount in the purchase order will show as the Reordered quantity for that sku

  • In the example shown below, we have 8 units of that sku in stock in warehouse2
  • And we have created a purchase order for 100 units

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When the supplier sends you the goods, you can go into the purchase order and create a goods receipt. See this article for more details

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In the goods receipt, you can specify how many units you have received. In the example below, you have received 90 units out of the 100 units that you ordered

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  • As soon as you create a goods receipt, the stock level of that sku is increased by the received quantity (+90 units) in that warehouse (Warehouse2)
  • The remaining quantity of 10 units (you had ordered 100 units, but received only 90 units), will show in the Reordered Quantity field

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  • As you can see above, the quantity in the goods receipt gets immediately added to the correct warehouse
  • And the quantities get written back to your sales channel (if inventory sync is on)

Here is why you should not delete the goods receipt beyond this point

  • The stock level from the warehouse WILL NOT get automatically reduced if you edit or delete the goods receipt
  • You will lose trail of that PO receipt if you delete the goods receipt

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