Can I update a product’s supplier cost from a purchase order?

Absolutely! If the unit cost on a PO is different from what’s saved on the product, you can update the cost directly from the PO. This feature helps ensure your product data remains accurate and up-to-date, in sync with your suppliers.

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How to sync a new supplier cost

You can use the Update Default Supplier Unit Cost for the Product option. This helps keep your product catalog in sync with the most recent supplier pricing.

For this example, we’ll use the Krull DVD product. It’s currently assigned to the supplier Crazy Bill’s DVD Emporium with a Supplier Unit Cost of $5.00. By the end of this walkthrough, we’ll have updated that cost to $8.49 using the steps below.

To update the cost from a PO:

  1. Go to the POs tab.
  2. Click the PO Number to open the PO Detail page.

  1. On the PO Detail page, find the product you want to edit. In our case, that’s the Krull DVD.
  2. Click the Supplier Unit Cost field for that product.

  1. A pop-up modal will appear.
  2. In the modal, enter the new Supplier Unit Cost.
  3. Check the box labeled Update Default Supplier Unit Cost for the Product. When this is selected:
    • The cost update applies only to the supplier listed on the PO. In this example, that’s Crazy Bill’s DVD Emporium.
    • Updating the cost from one PO does not affect other open POs.
    • This feature works for both default and non-default suppliers.
    • The checkbox is sticky, meaning we remember your last selection to make future edits faster.
  4. Click Save.

  1. The Krull DVD now shows a unit cost of $8.49 for Crazy Bill’s DVD Emporium.

How does the supplier assignment work?

Here’s how Ordoro updates the Supplier Unit Cost based on whether the PO’s supplier is already assigned to the product.

If the product already has that supplier assigned, Ordoro will:

  • Update the supplier’s unit cost on the Product page.

If the product already has a different default supplier, and the PO is for a new supplier:

  • Ordoro will add the PO supplier to the product’s supplier list
  • But it won’t change the default supplier.

If the product has no suppliers assigned, Ordoro will:

  • Add the supplier listed on the PO, and
  • Set it as the default supplier for the product.

    You can review and manage suppliers for a product by going to the Product Detail page and selecting the Suppliers tab.

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